For an SME, the most relevant supply packs are standard and correspond to the volumes actually consumed. They will be ordered according to the replenishment pace desired by the company. These packs are made up of several identical products: pen, correction roller or repositionable note. However, you can also create your own shopping list made up of a selection of references ordered on a recurring basis. At Mondoffice, distributor of supplies intended for professionals, you can purchase batches of supplies in different packaging. The site also offers the possibility of creating completely personalized shopping lists. Here’s how to integrate the packs and simplify your office supply orders.
Identify the supplies that an SME actually consumes
To save time and be more efficient, purchasing managers can optimize the management of supply orders. To do this, simply choose a supplier with a sufficiently extensive catalog to group together all your purchases. With its 40,000 references, Mondoffice appears to be essential! You can also opt for supplies packaged in the form of packs. They contain a batch of items whose unit price is often more attractive than when they are ordered individually.
The right choice depends above all on the quantities actually consumed. First of all, start with a phase of analyzing your needs. A common mistake is ordering unsuitable references or purchasing items in too large quantities. Your pack must reflect your actual consumption!
Certain products are consumed regularly and in large quantities:
- paper,
- writing supplies,
- filing or perforation accessories.
Mondoffice offers packs that will cover your everyday needs: pens (from 10 to 100 units), adhesive tape (from 9 to 24 units) or markers. These packs allow you to restock multiple services in a single order. An advantage far from being anecdotal: a European study published in 2025 (Navigating Indirect Procurement, carried out by HTWK Leipzig among 181 European purchasing professionals) estimates the time spent on the complete process of an order in an intermediate-sized company to be around 30 minutes. Grouping needs together can therefore limit administrative time, stocks are easier to check and needs to be anticipated!
A few very simple questions will help you decide which packaging to choose:
- How many units have been used since the last order?
- How often should this product be renewed?
- Does the company sometimes experience disruptions in this supply?
You will thus be able to choose your pack while limiting the risk of making a mistake.
Create a pack for recurring orders
In addition to supply packs sold in batches, another method is to create personalized shopping lists. The main problem with a multi-product pack is that it does not necessarily take into account the particularities of your company or your activity. And it’s quite logical: there is no universal composition valid for all SMEs.
On the Mondoffice website, a personalized shopping list can supplement the packs sold in batches. Once you know your consumption habits, you can more easily distinguish the items that you order on a recurring basis. You then group them into a personalized shopping list. This list becomes a standard order that you will place regularly to cover your company’s current purchases.
To simplify the process, you can use your order history accessible in your customer account.
You will thus be able to:
- find a product reference already ordered;
- check the quantities purchased to readjust;
- from an existing order rather than starting the product search again.
Another method: centralize the references of your personalized packs in a CSV file which you then import directly onto the Mondoffice site.
Create complementary packs specific to each activity or service
After having created the common supply packs for all employees, you can complete them with more specific references. Depending on the profession, there are subsets of supplies specific to certain functions. You can group them together to form thematic packs:
- a classification pack: folders, binders, dividers and archive boxes;
- a printing pack: papers of different weights, cartridges or toners;
- a mail pack: envelopes, labels and shipping pouches.
These packs will contain products sold in batches at Mondoffice. They are not standardized commercial packs: their content varies depending on each workstation.
Thanks to the features offered on the website, purchasing managers have tools to simplify their orders and reduce waste. The challenge is not to have too much stock, but to automate orders according to the real needs of the teams. These packs will evolve according to the workforce and work habits.
To remember:
- The packs most suitable for an SME depend on the quantities actually consumed.
- With Mondoffice, regularly used supplies can be ordered in batches adapted to the company’s replenishment pace.
- A personalized shopping list allows you to group together references ordered on a recurring basis.
- Supply requirements may vary by service.
- Tracking consumption volumes and previous orders helps limit overstock or shortages.
